My name is Raj Padhiar. I am a Notary Public and Solicitor serving West Bromwich, Oldbury & Smethwick. I offer appointments to clients throughout the West Midlands including Birmingham, Coventry, Walsall, Solihull, Wolverhampton, West Bromwich, Oldbury, Smethwick and Dudley.
Appointments are available either at my offices or at your home or office at a time to suit you.
For a quotation or to make an appointment please visit the contact page.
I deal with clients who speak English, Hindi, Urdu, Punjabi and Gujarati. Other languages can be dealt with by prior arrangement.
I am also a Solicitor and details of the services I offer as a Solicitor can be found at Carltons Solicitors where I have been in business for over 21 years.
Click on a link below for more information.
- What does a Notary Public do?
- Notary services for companies
- Services for individuals
- Pakistani High Commission and Indian Consulate in Birmingham (Overseas Embassies)
- What is Apostille or Legalisation?
- Identification requirements
- Nortarisation of Qualifications
- How much does it cost?
- Independence and Rules
- Public Records kept by a Notary
- Data Protection Privacy Notice
- My Terms of Business (printable)
What does a Notary Public do?
A Notary Public can notarise documents for use all over the world. The documents have to be signed in the presence of a Notary Public appointed by the Court or by Royal Authority. The Notary has to be satisfied that the person signing has been correctly identified and that he or she understands the nature of the document and the legal implications of it. The Notary will witness the signatures and affix their own signature and Seal of Office.
The need for a notary public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a power of attorney, which is signed by you in front of a notary. The notary public will confirm your name and identity and sign the document and seal it with their official seal.
As an example, Doctors or Teachers or any one migrating to Australia, New Zealand, Dubai or any parts of the Middle East or America will require Documents to be Notarised.
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Notary services for companies
Documents for Companies and Businesses
Many companies in the UK deal with foreign trade offering exports and imports of both services and goods. A Notary Public can help with any foreign corporate litigation requiring Notarisation in the UK and abroad.
Insolvency of International companies may also need the services of a Notary Public and communication with different Embassy’s.
A Notary Public can provide the following services for businesses and companies:
- Notarising the execution of Powers of Attorney on behalf of a company, LLP or other trading medium
- Notarising certificates of Incorporation, Memorandum and Articles of Association for UK or Foreign Companies
- Authenticating Documents to assist in the opening of Corporate Branch offices or Bank Accounts in or outside of the United Kingdom
- Notarising Commercial Mortgages for International Finance
- Providing Certificates to authenticate Intellectual Property Rights
- Notarising Statements in Support of Copyright Infringements
- Assignments or registration of trade marks
- Company Certificates of Good Standing
- Providing Certified Copies of Company Resolutions, Minutes, Reports and other Company Documents
- Certified copies of company resolutions, minutes, and reports
- Certification of the identity of Directors, Company Secretaries or other company officers
- International Affidavits, Statutory Declarations, Sworn Statements & Depositions
- Notarising the Execution of Commercial Contracts
- Apostille and legalisation service
- Witnessing a power of attorney
- Notarisation of company documents
- Affidavits, statutory declarations, and sworn statements
- Share issues certified by a notary public
- Property transactions, transfers, purchases, sales
- Any other documents for abroad, which require a notary public stamp
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Services for individuals
A Notary Public can provide the following services for individuals:
- Declarations of single status when getting married
- Oaths
- Permission to let one parent travel with children
- Apostille and legalisations at consulates
- Foreign Adoption Applications
- Copies of passports for example to open a bank account
- Setting up a power of attorney
- Certified copies of documents such as exam certificates
- Transfers of land, houses, shares
- Lost passports, share certificates or other documents
- Statutory declarations made before a notary public
- Certificates as to Residency
- Immigration Sponsorship Forms
- Overseas Car Purchases/Sales
- Surrendering of Nationality
- Change of Appearance
- Change of Name Deeds
- Certifying University / College documents
- Any other documents for abroad, which require a notary public stamp
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Pakistani High Commission and Indian Consulate in Birmingham (Overseas Embassies)
Raj Padhiar of Carltons Solicitors is conveniently located within approx 3 miles of the Indian and Pakistani consulates, (Pakistani High Commission) in Birmingham. It is advisable that all documents going to these countries should be Notarised
You can use his services for Overseas Citizen of India Applications, Powers of Attorney, Visa Application, Affidavits and Sponsorship Declaration. He can also help deal with documents for Pakistan Land Matters and Disputes, Pakistani Family Disputes and Deaths.
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What is Apostille or Legalisation?
A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate attached to the document, known as an apostille. These are internationally recognised due to the Hague Convention.
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Identification requirements
Following the implementation of the Money Laundering Regulations 2017, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.
Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.
- Passport
- Driving licence (with photo card)
- National identity card (EEA state members)
- An armed forces pass (with photo and signature)
- Firearms licence (with photo and signature)
- Other government issue ID (with photo and signature)
- Residence permit
- Benefit book or original notification letter from Benefits Agency
In addition, they require proof of residence, which can be one of the following original documents:
- Bank statement or letter from bank
- Utility bill or council tax bill (not mobile phone bill)
- Tenancy agreement or Housing Association rent card
- Inland revenue tax demand or self assessment statement
When a notary public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:
- Extract from the company register
- Certificate of incorporation
- Latest report and audited accounts
- Up to date certified copy of partnership agreement
- Evidence of being regulated by a regulatory body such as the Law Society or FSA.
In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.
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Notarisation of Qualifications
Large numbers of certificates are often required to be notarised when applying for jobs or any positions abroad. We can have these notarised quickly and efficiently upon the production of the originals. If originals are not available please do call us to see if there is an alternative.
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How much does it cost?
The cost will depend on the number of documents to be notarised. Details of my fees are set out below. Please note, that if I must make payments on your behalf such as legalisation fees, translator or interpreter fees, or other costs such as travelling expenses, your approval to these will be obtained and you are normally required to make payment in advance of any such amounts. Rates are reviewed from time to time.
Fees: If the matter is simple, I will endeavour to charge a fixed fee to include disbursements such as legalisation fees, postage, consular agent fees, courier fees, travelling expenses, translation costs and so on.
For more complicated or time-consuming matters, the fee will be based on my hourly rate of £295 per hour subject to a minimum fee of £80, plus disbursements. The fee charged may include time spent on attendance, preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping. The Notarial Practice is registered for Value Added Tax and our VAT registration number is GB 35 7824075. Any fee quotation we supply to you will state in United Kingdom pounds and pence the total VAT payable for your case, based on the current VAT rate of 20%.
Occasionally unforeseen or unusual issues arising during the matter, which may result in a revision of my fee estimate. Example of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. I will notify you of any changes in the fee estimate as soon as possible. There is therefore no absolute set fee for every client.
Disbursements: Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign Commonwealth and Development Office and, for some countries, additional legalisation is required through the relevant embassy or consulate. VAT is not charged on the Foreign Office Apostille/Legalisation fees. Disbursements incurred on your behalf (including but not limited to apostille charges, courier and postal costs and translation fees) will be passed on to you. Travel expenses if applicable, may also be passed on to you.
Professional indemnity Insurance: In the interests of my clients, I maintain professional indemnity insurance currently at a level of at least £1,000,000.00 per claim (plus any costs which the insured is liable to pay). Claims and costs etc are subject to the terms and conditions of the policy.
Please visit the contact us page to obtain a quotation.
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Independence and Rules
A notary is an independent officer and must not do anything to compromise this. They should not act in matters where they have a personal interest, and are subject to professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.
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Public Records kept by a Notary
A notary will keep a full set of the originals or copies of all the official documents that they make and this serves as a permanent public record. They must make these available to all those who have a proper right to see them including their client and any other parties involved in such documents. They also refer to the record to make copies when needed.
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